Free Staff Scheduling Software - Business Case

Business Case for AceShift

You need to consider the impact of the business continuity of your suppliers on your own operation.

It is instructive to work out how long it will be to cover the purchase costs of shift management software against savings in time and reduction in staffing errors. It may be only about 20 weeks.

Your choice of software needs to give you flexibility in the manner in which you deploy it.

Shift Management Continuity

Your need for shift management services should be independent of any other business other than your own. This means that if you are dependent on a software company that hosts your data and provides the software to run it and this is unavailable to you, you are subject to their business continuity. This puts you at risk.

With our product, you purchase a license to install and use the software and maintain your data yourself. You are not even subject to our business continuity (not that we intend any change in the foreseeable future).

You have 3 deployment choices with our product.

You should aim to be independent of other businesses for this critical function of your operation. With our product, you are.

Return on investment (ROI)

Pay / Month Options

You may use one of the hosted schemes where you pay an amount per month based on the number of employees. If you have 100 employees and are charged, say $USD50 / month, then you could pay for our product in, perhaps 10 months, when currencies are allowed for. You would still be subject to their business continuity. We allow an unlimited number of employees.

Manual Methods

With a free scheduling software (or schedule software) application like AceShift to assist you with the shift management task, you need to consider the Return On Investment (ROI) that AceShift will provide.

phone_call scheduling program

There are many ways of looking at ROI. We will assume that ROI is defined for a capital purchase as (savings - cost) / cost over the first year.

To make the ROI more specific and to use a generic dollar '$' as the unit of currency, assume the following:

Manual shift management takes 2 hours per week at a cost of $20 per hour = $40 per week = $2080 per year.

If AceShift based shift management took 30 minutes per week, the time savings would be (120 - 30 =) 90 minutes per week, resulting in a cost saving of $1560 per year.

The cost in future years is zero unless new functionality is purchased.

Of course, the time that you take to perform the shift management task within your company will depend on many factors, the most significant of which will be the number of shift staff, and whether they are full time or casual.

Web based versus Windows Application based

All your Windows computers have a browser installed. This is all you need to access our software.

If it is installed internally to your company, then you are not subject to external Internet availability factors.

With our web based product, communication of shifts using email or password protected login is standard from any computer that is connected to the server where you installed it. No software needs to be installed in any other computer. Just use the browser.

The negative factor is that the download size is larger (30 - 35Mb) because all the web and database support is contained in it. The installer looks after this for you.

Because our software is Java based, the same code will run equally well on a Windows or a Linux machine. The host we use for the 'Try me' demonstrations is Unix based.

Download for FREE to Install on your own computer and test with your own data. The only limit of the free software is that you can only add 20 shifts from midnight each morning.